Event Planning Form (Please fill this form no later than Sunday Oct 23, 2005 - By mid night ) - ONLY Project Managers should
fill this form
1- Always come early .Setups can be very demanding
2- All team members have to be well dressed in all events
3- Be innovative , creative and leave a strong impression. Ineract with audience as much as possible
4- Plan early and smartly. Make sure that all your resources will be available on time. Stay on budget
allocated to each team .
5- Communicate and coordinate effectively with all stakeholders of the event (Team members , media
services , intructor and school administrators)
6-Explain both the process and the product
1- One well printed
color poster . You can print your poster any where and PM’s can bring the bills to Ms. Serena Branson
Serena.Branson@NJIT.EDU in the Dean’s office later for reimbursement
(LIMITED TO $25 MAX PER TEAM). Sample examples of good posters on this page
. The size of the poster has to fit the regular isles we have at NJIT and may need to have a good foundation for your poster .
This poster has to map
the process and the product of your project .In other words , it has to explain the phases and the features and functionalities of your final product in a story board
2- Live and interactive presentation from your entire team using PowerPoint slides or PDF about the project and how it
was carried out from
the beginning . This has to run repeatedly every 30 minutes or whenever you have a new group of audience or even one or two people wondering about your work. Expect your audience to ask
many question or to
have concerns .Prepare to answer any anticipated questions your diverse audience may have.
3- A live demo
of your actual product itself , running , functioning and working well on a computer (smartcard system from media services , your laptop , a projector ,
a screen or all that combined ) . This can be part of your live presentation above and/or you can use a powerful presentation
technology such as Camtasia Studio or allow hand-on testing .
You can download CAMTASIA
STUDIO at :
You can also input voice
with your presentation and leave it playing continuously while you make direct interaction with your audience .
that your audience can keep with them. This includes brochures, pamphlets, flyers , handouts , CD’s /DVD’s, business cards , etc.
Please make enough black and white and color copies. Expect hundreds of people to come and visit you. Make all your prints
using free school resources .
In addition to myself , some key contact people information is provided below :
Ms. Serena Branson Serena.Branson@NJIT.EDU is our Dean's assistant in the CCS
college who will take care of paying your posters bills . Every team cannot exceed $30 budget for the poster .Print your other handouts in school for free.
Mr. Joseph Bonchi firstname.lastname@example.org and Mr. Victor Passaro passaro@ADM.njit.edu are the people in charge in the media services and they will be our key
contact people for your equipments and needs .